CONTENT – How To – Copify Admin
Purpose of this SQ How To: This is a guide for completing Copify Admin in a monthly interval.
Applicable to: Content Team
Customers: All
Timescale: Within 1 Interval
Introduction
Copify Admin is carried out on an ad hoc basis when the content team requires some assistance to ensure work is delivered on time. This involves proofreading, approving and publishing blogs that have been written by Copify writers.
Requesting Tasks Being Added To Copify
If you have a task assigned to you but would like to add this to Copify, you can do so by sending a note through the task to the Content Team Manager, who will check schedules to see if the article can be written in house by another content writer. If the content team cannot accommodate the article, the Content Team Manager will send the article to the Digital Project Manager to upload the task onto Copify.
Copify Admin Task
When a task is on Copify, there will be a Copify Admin task assigned to the Content Team Manager. The task will be allocated 30 minutes and will include downloading, checking over and if happy with the article, approving the blog on Copify.
Proofreading
When the Copify Admin task appears in your schedule, you will need to log into Copify and check “Pending feedback” to see if the blog(s) has been completed.
Once you have found the correct blog, you should copy and paste the blog onto a word document and carefully proofread to ensure that it reads well and that you are happy with the tone, concept and overall content.
If you are unhappy in any way, you can click the “request rewrite” button and leave a comment for the writer.
Approving a Blog
If happy with the content, you should send this to the proofreader to proofread.
When the proofreader sends back the document, you should make any small changes that are necessary.
If the blog requires a complete rewrite or extensive edits, you can click the “request rewrite” button on Copify and leave a comment for the writer.
If both you and the proofreader are happy with the content, you need to click “Approve and download.” This will allow you to leave feedback for the writer. You then scroll to the bottom of the blog and click on “Download” – choose the Doc version.
Once downloaded you can open this up and make sure everything is formatted correctly. You should also add in any images that you feel are necessary.
Uploading/Sending for Approval
Once you are happy with the blog, you should then upload (and schedule if there is more than one) or send for approval as you would with any other customer.
Requesting a Blog to be Completed Earlier
Sometimes you need a blog to be completed earlier than the scheduled date. If this happens, you should look for it in the “In progress” section. This only works for blogs that have “scheduled” as their status. You choose the right blog and then click on the “cancel schedule and order now” button. This will then prioritise this over any other blog.